Reserving Geography Shared Spaces

The Department of Geography uses Google Calendar to schedule use of department spaces. Contact the Director of Academic Services, Nell Gross ( to reserve one of the labs, the Conference Room, or the Starlight Room. Graduate students can make reservations directly on the Graduate Student Shared Office calendars. 

Using the Calendaring System

If you have not already set up your UW GSuite (Gmail) account, follow the instructions on the main UW-IT page to activate your account. Once your account is established, you will be able to view all of the available calendars on this page. Click the Login button in header of this page to login.  

If you find yourself unable to view a calendar, please email for assistance. Further information on calendar use, sharing, and import/export options is provided below the calendars on this page.

*Please note SMI 412 Starlight Room is small, and is currently being used for some storage, so can accommodate only one person at a time.*






Sharing Your Calendar with other Geography staff/faculty

  1. Log into your UW Google Calendar –
  2. Go to this icon at the top right of your browser window.
  3. Click and select –> Calendar Settings > Calendars.
  4. Click “Shared: Edit settings” corresponding to your calendar.
  5. Under “Share with specific people” paste (or type) into the “Person” box (it will say “Enter email address”) email addresses of users you wish to share your calendar with (using the “” form, not: “”), in a comma-delimited string.

Additional Details

  • Permissions settings are most likely set to “See All Event Details” by default, and that is what you want generally. Click “Add person” and then click “Save.”
  • Miscellaneous Google Calendar operations: importing events using .csv, .ics, and .vcs files.
    • People commonly create and share events using .csv, .ics, and .vcs files. To import such events:
      • In the left navigation, in the Other Calendars box, click Add, then select Import Calendar.
      •  Choose File (note that it says it does CSV and ICS, but it will do VCS as well.
      • Pick the calendar you decide to import to.
      • Import.