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Keep your OS and software up to date!
- Remember to close and restart your web browser regularly to ensure automatic updates can be installed.
- Allow Microsoft Office to auto-update.
- Windows 10 users: Before installing Windows updates, create a System Restore Point. Avoid Feature Updates while working remotely, but do make sure to install Quality and Security updates. If you experience problems after an update, follow Microsoft’s instructions to roll back to the previous restore point and/or uninstall problematic updates. Contact firstname.lastname@example.org for assistance.
- Sophos Anti-Virus should already be installed on your UW-owned equipment. If it is not, please contact email@example.com.
- Sophos Home Premium is available for use on your personal equipment.
- Scan all external hard drives and thumb drives, particularly if they've been shared with others. If you do not know the origin of a drive, do not plug it into your computer.
Store your data securely
- Use UW devices and systems when working with UW information whenever possible.
- Don’t store University information on non-UW devices. If you do have to use sensitive UW information to a personal computer, delete it as soon as possible.
- Backup essential files. Your only copy of a file should never be on your local hard drive.
- Use UW-approved cloud storage options:
Secure Web Browsing
- Conduct personal web browsing and UW-related web use on separate systems as much as possible. Limit personal browsing on your UW-owned computer and/or use a different web browser for that activity.
- Only enter personal information, including usernames and passwords, on secure websites. Secure website addresses start with https://, and your web browser will display a padlock symbol. Check with your particular browser to see where the padlock should be displayed.
- Do not use the same password for multiple websites or accounts. Other best practices regarding passwords
- Don’t use the “remember my password” feature when accessing University information.
- Do not accept untrusted certifications if warned by the browser’s security.
- Keep an eye on the web browser address bar. Be cautious if the address changes unexpectedly or if you click on a link and are taken to an unfamiliar address.
Email Best Practices
- Be mindful of phishing attempts, and follow the best practices to avoid phishing scams recommended by the Office of the Chief Information Security Officer.
- Question the validity of messages with attachments or links claiming to be COVID-related updates, shipping updates, invoices, order confirmations, holiday greetings, etc. If in doubt, verify with the sender prior to opening attachments or links.
- Report phishing attempts or other suspicious messages to UW-IT. The UW CISO's office provides examples of phishing attempts for review. If in doubt, contact firstname.lastname@example.org for further guidance.
Additional Guidance on Working Remotely
Please review the general guidance on working remotely available from UW-IT and from the UW CISO. The CISO website also hosts a series of short videos and risk advisories covering many different security topics.
The UW Center for Teaching and Learning provides general guidance for faculty and instructors teaching remotely. They also offer workshops and open office hours for instructors and faculty to learn more about available technologies.
In addition to the Zoom Help Center, there is now extensive documentation related to using Zoom in a teaching environment. See the links below for more information. If you have specific questions that you cannot find answers to, please contact email@example.com for further support.
- See Zoom Basics and Advanced Features for Learning Environments for updates on common problems, troubleshooting, and recommended settings.
- UW IT's guide for Teaching with Zoom provides very basic information for getting started.
- UW IT has also published updated guidance for securing your meetings.
- The UW iSchool has published a comprehensive document on Preventing Zoombombing.
- The UW iSchool also provides detailed Zoom tutorials on YouTube covering many features and topics.