Forms and procedures used when making travel arrangements paid on department funds or for requesting reimbursement for expenses (travel- and non-travel-related).
All travel on UW business/budgets requires chair approval in advance through an email request. Here is the information that we need: Dates, location, source of funding if any.
- Updated Travel Procedures
- Reimbursements and Purchasing (Handled by College of Arts and Sciences Administrative Support Team)
- Colloquium Speaker Information (Are you speaking at one of our colloquium events? Find when and where they normally take place, as well as Seattle area transportation and accommodations).
- For faculty: How do I book travel & lodging for a guest? Complete the visitor request form.
- Department chair will provide approval and appropriate worktags with the[department email] cc’d.
- If there are multiple departments co-hosting a visit, the faculty lead is responsiblefor acquiring approvals from co-departments.
- Following chair approval, the faculty lead invites guests to visit (confirming dates/times of visit).
- The [department email] should be cc’d in this invitation and the guest should be notified that the AA3 can help coordinate travel and lodging arrangements.
- A minimum of 6 weeks is required for all lodging requests to allow for back and forth between the guest and department. If you have questions, please contact the department email.
- Honorarium Request
- Options for Paying Research Subjects
- Howard Martin Award Budget Guidance
- Perjury Statement (Required when requesting reimbursement without an acceptable receipt.)